How to Find the Best Meeting Time
Coordinating across timezones is simple with this tool. The visual grid helps you instantly identify overlapping business hours.
- 1. Add Participant Timezones: Your local timezone is added by default and marked as "(You)". Use the search box to add the timezones for all other participants. The grid will update instantly.
- 2. Select a Date: Choose the date you plan to hold the meeting. The grid will adjust for any Daylight Saving Time changes for that specific day.
- 3. Read the Grid: The grid shows a 24-hour schedule based on your local time in the first column. The other columns show the corresponding time for each location.
- 4. Understand the Colors:
- Green cells are normal business hours (9 AM - 5 PM).
- Yellow cells are early/late hours (7-9 AM and 5-7 PM).
- Gray cells are outside of typical working hours.
- 5. Identify the Best Slots: Rows highlighted with a blue border are the "best time" slots where every participant is within their green "good hour" window.
Frequently Asked Questions
How is "my" timezone determined?
The tool attempts to detect your browser's current timezone using the standard Intl.DateTimeFormat API and sets it as the first location. If this fails, it defaults to a common timezone (America/New_York). You can remove the default and add your specific timezone at any time.
What if I can't find a "best time" slot?
When scheduling between distant timezones (e.g., California and Japan), it's common that no perfect slot exists where everyone is in their 9-5 window. In this case, look for rows that contain only green and yellow "okay hour" cells. This often represents the best possible compromise, where one person may need to start early and another may need to stay late.
Is the meeting time data accurate?
Yes. All time conversions are calculated live using your browser's built-in internationalization capabilities, which include a comprehensive database of global timezones and Daylight Saving Time rules. The results are accurate for the date you select.